tv Government Access Programming SFGTV December 6, 2018 12:00pm-1:01pm PST
>> we added references to the academy on page 3, section 6 and 7. we added an acknowledgment about the historic nature of the out-migration of the african-american community and how stable jobs was an important part of stability not just to african-american community but we specifically allow for job opportunities for inmigration to reverse that flow. we talk about definition of core employee which was previously agreed upon to talk about 500 hour time period for the
employee on the contract or's payroll page 4 section c. undercovered project the concept of the word project. the project is a contract. that is a more defined term for the administration of the program. that was clarification. we clarified the definition of project labor agreement between the city and san francisco building and construction trades and affiliates. we have submitted to every one of you here today. we have a copy of the list on file. it is here if you don't have it we can make a copy, but we have that entiral affiliate list. we talk about clarification of definition of union to the state and city does not have the city to prove local union. it is building and construction trade. we updated the time period which
the sty administrator needs to work with all parties, l.b.e.s and everyone affected would be over initially nine months extended up to one year. it is discretion. the goal is to have this negotiated in one year or less at a minimum mun. clarification contractors and subcontractors and lb participation on affected projects up to $5 million on page 7 section 3. we clarify the time period between which the all parties would have a pathway for entry into city wind and direct entry. we clarified that on page 7, section 7. we talked about the previously agreed upon language regarding
journallal districts we incorporated that on page 8, section 8. we clarified the p.l.a. coverage not affected to the parent and subsidiaries unless performing covered work page 8 section 11. these were discussed earlier annual reporting and the request on four year period from the controller's office, request for presentation for all of the data. we talk about referencing all of the different sections and codes that are previously negotiated, in place in law in the city and county of san francisco section 82, which is local hire practices for equal benefits. we talk about city build. we talk about all of the existing sections. those are part of the baseline analysis the controller will do.
the participation rates of l.b.e.s. there is one term that needs to be incorporated. we will continue to work on that. the recognition of local hire how that is played out. we reference section 82. we will refine that one small piece within the next few days. i talked about the public hearing on page 9, section g. as i said earlier the building construction trades and affiliates list is submitted and will be on file. those are all of the amendments refined, negotiated, incorporated in based on supervisors and affected parties. thank you, madam chair. >> thank you very much. we heard from the bla, the supervisors, now public comment. i welcome folks to the chamber.
any member to speak come on up. i have several speaking cards. airon brown. wall, alex lawson, alex chew. come on up if you are here to speak. i recognize robert stewart, chris leone, susan smith. danielle smith. davidger, joe lewis. anyone else that would like to speak, you are more than welcome. come on up to the mic. >> good afternoon, supervisors. i am areon brown i currently live in san francisco. i am a third year apprentice working for elix electric on the
san francisco state prospect. i worked on the uber building. a lot of people have the misconception we are not local to this area. i grew up here. i graduated just up the hill from grey's cathedral. i love my job and what i do. i make more than a living wage in the city, i have a davis bacon 401-k and health insurance. if this p.l.a. passes it will affect the living state -- status of people like me. it excludes me. i urge you not to pass this p.l.a. thank you for your time. >> hello. good afternoon. i am here with the lawyer's committee for civil rights. to promote the ordinance to do
no harm we want seats at the negotiation table. if it is passed it should include local hire in the future p.l.a. to ensure the process includes all stakeholders. we ask you add language requiring the city administrator include representatives from the local hire and l.b.e. communities in the negotiations. i support the amendments and would like for continuance so that we have more time to discuss the proposed amendments. thank you. >> good afternoon. i am alex lawson from the lawyers committee of civil rights. we ask that you measure the impact. mandate that the controller,
other city departments and the building trades collect relevant demographic data to establish pre-p.l.a. baseline for measuring potential adverse impact. the finding should trig you are mandatory -- trigger review of the p.l.a. i support the amendments. i ask for a continuance to allow more time to discuss the amendment. thank you. >> next speaker, please. >> i am alex chew. i am the president of the coalition for economic equity. a coalition of various minority business organizations. we have a lot of concerns about the legislation. i sent an e-mail last night with a list of concerns. we have not had an opportunity
to review all of the amendments as a group. we would like more time to do that. for that reason we seek to have it continue or have it voted down. as i mentioned. we have a lot of concerns. one of the concerns i will talk about at this moment the term of the ordinance. 20 year term is too long. we have not found any comparable city wide ple in california with a term as long as 20 years. there might be other p.l.a. agreements in california with definite terms. they are projector fund specific. we think the initial term should be four years to measure and prevent adverse impact on l.b.e. and local hire. that would be five successive opportunities to extend for four years for a total of 20 years. if the city is against the safe
guard in case of adverse impact, it is by not having the limited the terms to four years and having review of the legislation and its impact on the l.b.e.s, each of those four years. isn't it essential leaf admitting the ple adversely impacts the l.b.e. or local hire. it does not account for cost of living increases. >> who do you represent? >> coalition for economic equity. a coalition of minority business organizations. >> how long has this organization been organized? >> since i believe 1984, early 1980s. we were involved in the initial drafting of 12b, which is the ordinance. >> landmark legislation. thank you. next speaker.
>> good morning, supervisors. thank you for the opportunity to speak. i am here representing abc associated builders action contractors. i am an instructor. i started as a union electrician. i chose after six years to work non-union. i have been an electrician for a long time. i started my business in 1989. in 2009 i decided to give back to the community i served by being able to hire minorities and women and people that were difficult to serve having been incarcerated. i have been teaching those students since then. i feel like the construction trade is where people that are difficult to serve go because they can be employed. i feel like the joint language segregates and minimizes the
amount of people we can actually about. i really -- it scares me. joint scares me because it means we can only about if we are non-union the core group. in the core group that is two people. where do the rest of our employees go? where do my student goes to work? where do the gentlemen go to work to make a living wage to stay in the areas in which they grew up. i have concerns we are not on the runway, we don't work. thank you. >> i am susan. i am a small business owner, mechanical contractor, 90% of my work is in san francisco. there are thousands of businesses that would not be able to do business with you if you sign this p.l.a. i cannot bid on a p.l.a. project because it requires things of me
it does not require of union shops. union shops can go in with their own work force. they do not have to satisfy the core work force requirements that i do, and that is discriminatory and shows favoritism. they hide this in definitions. for me to go and take local hire from their bench and train them when i don't know who they are makes this job risky for me when the union contractor next to me has his own crew there. this is very unfair, and the local work force, if it doesn't get hired by me. they bring people from other areas. this happened in other p.l.a.s. also, well thank you. that is good enough.
>> good morning. i am joe lucas with abc. i am here today to urge that you remove the joint language from the p.l.a. as it excludes many local apprentices. please allow core workers to have the opportunity to build the city and receive retirement to allow worker to work under the p.l.a. to receive the pension moneys after the job concludes. thank you. >> i am shell employee with bright line defense. bright line agrees the project labor agreements contributed to the safe completion of projects. they believe the agreements can and should affirmatively advance
racial and economic work force equity. we urge provisions to protect local hire to strengthen the work force development pipeline. we urge support for amendments to facilitate robust local hire. increase participationna communities of color and three ensure ability of contractors to comply with local hire. bright line urges mandatory review. we have reviewed from 18 other jurisdictions. in no case did we find one without five years without review. the mandatory local hire is one of the strongest in the country. clarifying language is necessary. most city wide p.l.a.s had terms three to five years.
to serve it is to advance racial and economic equity provisions must include review of the p.l.a. and potential impacts. thank you. >> good afternoon, committee members. i am representing asian incorporated founds 57 years ago. we strongly urge any support for any p.l.a. legislation be withheld unless it is amended to do no harm. we heard that from supervisor to do no harm and is ad to promote includes i competitive bidding in the san francisco public practices. we endorse the amendments to the letter dated november 22 of which asian is a founding member. the package of amendments
honored the value of the lb program previously known as woman enterprise. asian urges that it establish the provisions called for in the amendments for the long held priorities to protect lb asks and administering the tram. it was formed and championed by the coordinates doris ward. and representing the organizations of disadvantaged local women and contractors. we hope as the p.l.a. legislation moves forward. if passed we hope to be at the table if not at the table on the menu. thank you. >> next speaker. >> good morning. i am matthew thomas, president
of the san francisco african-american chamber of commerce. i am not anti-p.l.a. i just want the best in california. i recommend we adopt the 2009 report on african-american out-migration. the souper visor mentioned that the issue of out migration is added as an amendment to this proposed agreement. however, it has no specifics whatsoever. what we suggest and as the report states, the african-american out-migration task force was not convened to produce the report. it was to develop action recommendations to be implemented by the city not just to slow out-migration but to reverse that three decade trend. supervisor fewer mentioned the
school district p.l.a. it had a lot of room for improvement. as you know may 7 of this year the black human rights leadership counsel filed the administrative complaint with the department of justice regarding the school district p.l.a. african-american owned businesses are shut out of contracting opportunities by the district. the council claims the district does this by bundling small related contracts into one large project and shutting out our comment. supervisors, all i am asking is put thought into there. i would request continuance. actually look at the reports available for you. i will send them to you. this report here just speaks to the fact that we are not
included as we should. >> what is the name of the report you held up? the name? >> the office of employment and work force development 2017-2018 report. in this report it shows clearly from 2011 to 2018, approximately 80 african-americans per year are working in construction jobs. >> name of the report? >> local hiring policy for construction. i will send this to your office. >> next speaker please. >> i am ruth anchor employee of pilot construction management. i am here representing pilot construction. it is a woman owned business. we are in business for 12 years now. the majority of our employees are not english speaking. first language spoken at home or at the job may not be english.
we live here and are raising families here and sending family to school here. it is unfair to union workers that not locally from here and take our jobs. please permit l.b.e.s to bring all of the core employees to the projects. clarify they are permitted to use the employees under the agreements. this amendment is of particular concern to the minority community and raised by the asian contractors. it is essential for pilot construction to continue to bring workers. majority not english speaking. we support the amendments proposed by the commission for economic equity. thank you. >> thank you.
i am baird fong. i served 34 years at the human rights commission. i am a volunteer and local citizen, fourth generation from san francisco. i wanted to salute you supervisors. this is as you mentioned a very pivotal moment in city contracting. it is from here going forward we have the potential. i hear that in your voice to include everyone in the room. labor, community, departments, people that work for the firms, all of the l.b.e.s to pull together the model p.l.a. that can be proud to be shown throughout the whole bay area and state. that is right here in your laps. do we have the encourage to do so? every one of us?
do we have the courage to do so? i hope we do. i am here to volunteer for the sake of all l.b.e.s, workers and migrate grandfather and my dad came here and had to suffer the struggles our new immigrants are struggling through today. each of you here. this is 2018, are we talking about chinese exclusion act of 1830? no. we want to move forward. i expressly support continuance of this to get more description on the amendments. i support the exception to be fair. the last thing i would like to suggest and supervisor fewer was on my side. we would like the building trade to sponsor four locations in san francisco to offer after school trade programs like we had at
the marina. >> thank you, commissioner. >> good afternoon. i am tony rodriguez, local 483. i want to make two points. one, the 35 years i have been in the trades i have been involved in working with the p.l.a., setting up p.l.a.s and negotiating. the number nationwide keeps growing. i made this point before. it is because they worked. otherwise they would have gone away a long time ago. second point i want to make. supervisor fewer mentioned about the school p.l.a. during one of the school p.l.a.'s, my union had you 30 schools they worked on. half were union contractors and the other half were non-union
contractors. when they say core workers can't work. that is not true. i can show you all of the union contractors had workers on the project that are workers. i wonder why the workers for the non-unions don't know this. are they being told lies to come up here and say something not true. next door to my house there was a project that was prevailing wage. i would speak with the workers. they had no clue what prevailing wage was. they were doing different trades. they cannot ask for stuff. if they do, they will get fired. on a p.l.a. job, the vehicle is there to take care of that. our workers would tell us and we could take action against the people being taken advantage of.
i wonder why l.b.e. contractors are so against the p.l.a. i ask to you move this along. >> next speaker. >> good afternoon. i am t un ica with local 38. i am a san francisco resident living in bayview. the p.l.a. is important to me to make it where i can afford to work and live in the city. i am a single parent with an 11-year-old boy and this helps me support him. >> next speaker, please. >> hello. i am cheryl gardner, journeyman for local 38. i am a single parent. i know the p.l.a. should pass. i am a local hire and fortunate to work in the city i live in. i mean i am hoping we move this forward. thank you, guys. >> next speaker.
>> good afternoon. i am a bayview resident, san francisco resident and graduate of cycle 6. i graduated when governor newsome was the mayor. you should support the p.l.a. because it does bring a lot of locals. i am from the bayview-hunters point community. city build did do a lot for me and got me into local 38. i am hearing people say that, you know, it would exclude. i heard somebody say they are pulling people off the bench to train them. we go to training two nights an week, apprentice. i went through a 14 week training with city build. i am not sure where the snowbound union would say not
properly trained. to pink -- o piggyback. this helps up because we grew up here, we live here and we want to continue to live here. if you vote no you would outsource us and send us somewhere else. i mean i don't think that is fair. i graduated, my mother and father were born in san francisco. they graduated from high school here. we want to keep the work within the city here and give it to the city workers and locals here supporting us going through the programs you guys provide for us and making you guys look good. thank you. >> thank you very much. next speaker. >> good afternoon. i am darron gardner, apprentice. born and raised in san francisco. i ask you to move this forward.
not enough attention has been given to the attention of micro l.b.s and how they will be effected. the letter that i am submitting talks about how under the sfusd-pla or under the district itself, over a 15-year period from 2004 to 2018, five out of 1,136 contracts were awarded to african-american contractors. that is a rate of .44%. we found that since the 1990s, and there were three times more african-american contractors than there are sod. and we are with the latest monitoring report, there are 120 left from the micro l.b.s.
this is the basis for the concerns around title 6 violations if there are not sufficient civil rights protections for the l.b.e. and specifically why we are asking for an exemption. we ask for more time and continuance on this item. thank you. >> let me ask a question. what would you do with the extra time? what difference would it make? >> we'd like to raise the issue of the micro l.b.e.s. there's a lot of i a tension given to african-american migration and not enough connection is being made between the effect of the p.l.a. and the agencies with the smaller contractors and to not bid on the projects and we believe that is going on with the usf-pla and
we would like more time and that is one civil rights fix to this. that is what we would do. >> good afternoon. my name is juan hernandez. i live here in san francisco. and i am in the abc electrical problem and i started by education as an electrical training and it was okay. i have been blessed with the opportunity to be accepted and be currently trained as an apprentice through abc and this is a night and day difference. i will be a well rounded electrician. and here in san francisco. and everything i do and will do to start a family and future businesses will be here in the
city. i have never been incarcerated and i have been an example in the community and you are showing that the artists and incarcerated are more important than the regular citizen. i will not have the opportunity to work on the projects in my community and i urge you not to pass this on your vote and to
allow for all local project ts in the county and city of san francisco. >> thank you. >> good afternoon. i respect chinese formative action and we are a 49-year-old civil rights organization and servicing l.e.b. community members in the immigrant community. i am the director of advocacy. we believe that this road map for the p.l.a. must inamendments to advance racial and economic justice and equity. i believe your offices should have received a letter from our organization stating the importance of local hire. it is key to addressing issues of communities of color and immigrants who face multiple
barriers at employment. we know this this would benefit san francisco residents and local and disadvantage workers facing multiple barriers to enter and retain in the pipeline should be able to receive protecti protection even in the p.l.a. san francisco has been progressive and we must protect the contractors and comply with existing laws with mandatory local hire. san francisco has also investigated significantly in programs like city build and ebl that the road map to address the gap in pre-apprenticeship programs as it relates to retention and recruitment of historically disenfranchised communities facing multiple barriers. it has been established as a priority for the authors of the legislation. there should be strong language that affirmatively protects local hire and the work force
goals and the proposed amendments that we have committed to the officers and the offices. we hope that through this discussion, that is the only way we can exercise -- >> thank you. next speaker please. >> supervisor, i am connie ford and i am a vice president of the san francisco labor council. i want to make it clear they endorse the passage of the p.l.a. and is a part of spending nights, all nights, negotiating the different elements. i want to say one thing about the p.l.a. and unions and workers. what this is going to provide is that all workers working under the p.l.a. will have a structure to insure that they have fair working conditions, good wage, and good benefits. all workers. things like the local hire ordinance, that is the law of
san francisco. that will be part of the p.l.a. that happens and that is the law. aside from that, the unions that are involved in this are very aware of the necessity of bringing in minorities and enhancing minorities work and making sure that everybody has access to the enforcer and that doesn't happen unless there is a union structure. the other thing my brother tony was talking about and nonununion working next to union, the union will make sure the nonunion folk wills get the wages and health and welfare. nobody does that better than a rank and file member of a union on a construction job. that is why we say that we need that basis for the p.l.a. and that basis on bonds where the
work is to make working in san francisco and all the workers proud to be in san francisco and working and all those are welcome to join this movement. thank you. >> thank you. no applause needed. she is a veteran and is used to performing in two minutes or less like that. >> kim, san francisco labor council. so this is time to get the p.l.a. out of committee. it is time that the city is going to agree not to contract with contractor who is will make profits off workers' backs. this levels the playing field. it says all electricians will get x, y, z money. and this amount of benefits. that these contractors won't be profiting off of minority
workers anymore. that standard is no longer acceptable. the playing field needs to be levelled. and this p.l.a. will do that. this p.l.a. will also insure that all departments act accordingly across the board. so there can be less discretion. and i think that is essentially important in terms of how the city needs to do business. i think it's fair that the playing field, this is essentially an m.c.o. for construction workers. and i hope that it gets out of committee and we recognize the right of all workers to get paid the same amount of money for the same work across the board. whether you are union or not. that is all it does. and it's not going to allow one group to profit off of paying people a lot less money. it's that simple. that's what this does.
it doesn't allow anyone to be taken advantage of by their employers. thank you. >> thank you. next speaker. >> good afternoon. my name is victoria and i am in support of the p.l.a. please move this forward. i am kind of offended with the comments regarding the union and we would haven't pay or decent health insurance. thousands of san francisco families have health insurance because of the union. please support the p.l.a. thank you. >> thank you. next speaker. >> good afternoon, supervisors. i am with local sbu87 and an officer as the secretary-treasurer of the pedestrian labor council and speaking here today in favor of the p.l.a. obviously the shirt says it. but i just want to be able to point out this entire year of 2018, we started out the year
talking about the levelling the playing field, and i have to say that for the comments that have been made against unions, workers in san francisco have benefitted from being able to have a collective bargaining agreement speak for them whether you are african-american, whether you are latino, whether you are asian. whether you are a woman. the contracts speak in black and white and what's written holds to be true. and that is all we try to accomplish with the p.l.a. hold everybody true and honest and make sure that not only is the level playing field, but also securities that will allow us to advancements and that is what the l.a.e.s are doing today. thank you so much. >> thank you. next speaker please. >> good afternoon. i want to thank the supervisors and the mayor's office for
supporting the p.l.a. thank you. >> awe good morning. we are not talking the l.b.e. and there are still laws on the books that provide them with the edge they need to be competitive. there has been a contraction in the number of contractors, general and specialty over that amount of time. so it's not just to the l.b.e. on the apprenticeship piece, we actively recruit in san francisco. we recruit people from underrepresenting communities and the last time we were speaking about this one, ibw
local six has more female apprentices than western electrical contractors association combined over the entire northern part of the state. we actively work toed a vance the options for women in the construction industry. the report from oewe was quoted inaccurately as i look at it here. 200 people on public works over a five-year span for african-americans. there was 585 listed in this report for pedestrian resident and 1350 overall. so that's some inaccuracies that are out there. it's time to move this forward. we put a lot of hard work and we have taken the other stakeholders interests and we have put them in this draft legislation and we ask that you
move it forward. thank you. >> next speaker please z. >> so supervisors, here we are two years later. i sat in the committee meeting. >> what is your name? >> miguel galarza. and the legislation and i am shocked. and we spent a long time with this legislation in talking to him about the nuances of p.l.a. and how it would effect l.b.e. and so forth. that piece of legislation went back or seven, eight months. we were told it was going to come back to committee and here we were introduced into legislation and it was put on the fast docket and if not for working with a lot of
supervisors, that legislation would have passed. and we would be bemoaning where we are. so here we are today. we spent a tremendous amount of effort and a lot of work and a lot of long nights and the conference room of the mayor. and working with the mayor's office and working with significant leadership to get where the l.b.e.s were comfortable. by no means are we there or happy as they say in negotiation. >> remember supervisor peskin saying, do no harm. the community is not happy. there are things that need to be
done. >> thank you very much. >> mr. paulsen. >> supervisors, chair cohen and supervisors, i am tim paulsen, the secretary-treasurer of the san francisco buildings and trade council. and i would like this to be moved forward with recommendation unanimously and that is the official position that the labor council and the building trades council has, but first of ul a, i do want to say thank you to the board of supervisors and to the mayor's office for the work that has gone into this piece of legislation. this has been one of the longest pieces of legislation i have seen, even when i was the executive director of the san francisco labor council and it was a priority of the labor council and we have been working on this far long time.
and i know even before i took this job that the stakeholders that have been at the microphone have been engaged in this process. this is about one fundamental thing. that is about protecting workers rights. this is a success model throughout the country when this is applied. in a union town like san francisco, this is the correct thing to do and supervisor fewer and supervisor safai. and i will say, again, i would like this to be recommended to the full board. to make sure all workers who
work on instruction on city funded projects get the money they deserve. >> thank you. >> thank you for hearing this item today. it's been a long time coming over two years as has been said. you three supervisors today have an opportunity to help working people in pedestrian and i said this before and i will say it again, it is not helping union workers and and are being pitted against each other and the harsh reality is that the exact opposite will happen and will give them opportunities to get into the unions and have better
benefits and a better life and thatment cos from local union programs such as ours that have over $10 million into programs every year. and i also disagree with that statement. the nonunion contractors have the exact the ones that are says they don't are used to having it their way and underpaying workers and cheating. this gives it a level playing field and we have from the with
asian and minority contractors have work out there. p.l.a.s work and i urge you to and seeing none, public comment is closed. >> a thank you, madam chair. i want to appreciate everyone coming out today. this is someone something that everyone feels passionate about. many of the things that are discussed and talked about and many of the specificity that is being proposed must be negotiated in the final contract of the city wide p.l.a. to set the framework for discussions. there is significant involvement, input, and improvements made to the ordinance over the last two
years. specifically over the that i think set the frame work. on page seven at the top of the page, bullet number two, i am going to read this into the record. unions, contractors, and subcontractors are bound by the requirements of chapter 6, 12b, 14b, 82, and 83 as they may be amended from time to time. including but not limited to the provisions addressing local hire and local business enterprise. if that is not strong enough language, every single one of the sections and codes has been fought for, advanced process, moted, enhanced, and encouraged and reaffirmed in this process. the second thing to call out for the record is on page 8 and 9. section f. line 22.
>> beginning on the effective date of the ordinance and board file number once enacted, this section 6.27, the office of the controller shall collect utilization rates within one year after the city administrator executes the p.l.a. on behalf of the city and annual date thereafter, the controller shall conduct annual reviews to evaluate whether they have promoted the completion of covered projects adds defined in this ordinance. the cost of covered projects and the p.l.a.'s impacts on l.b.e.s and local work force. so i just want to re-emphasize the points and those are two important points. all sides made significant concessions and we reaffirmed the advancements that have been made over the last 30 years. i want to underscore that and appreciate all of that work.
i think that sets the frame work for negotiations to move forward. i don't think anyone will be left out and the building of construction trades have what they work with on a continuous basis and they have this board of supervisors that have crafted this along with the mayor's office that have made a firm commitment for this to be a fair and inclusive process moving forward. i courage the committee members if there could be ultimately a motion to accept the amendments as proposed today and send this out of committee. to the full board. >> all right. thank you very much. we appreciate those amendments and the motions, colleagues. is there any further discussion on the amendment? i will make a motion to accept the amendments that supervisor safai has laid out. i want to recognize something that i heard in public comment.
first, i want to recognize the african-american chamber, lawyers committee, chinese for affirmative action and the l.b.e., and we heard your complaints. we heard your issues and your concerns. i am hopeful supervisor safai, and please reassure me of this is that we are going to continue to move the conversation forward, that this is actually a very, quite frankly, kind of a small step as we move forward to a larger -- this is just a road map to a larger conversation to the p.l.a. and so i hope that everyone will still remain at the table and engaged and talking. i know labor certainly will be. and also, wanted to just get that on the record. madam clerk, we have heard the amendments. can we accept the amendments without objection? we will take the amendments without objection and that unanimously passes. all right. as it relates to item 19, i will make a motion to approve and send to the full board with a positive recommendation as a
committee report as amended, and we will take that without objection. thank you. all right. one step closer. madam clerk, please call ie sem 20. >> item 20, hearing to consider the review and approval of the budget guidelines for the annual budget for fiscal year 2019-2020 and 2020-2021. >> thank you. i want to recognize the clerk of the board. thank you for joining us today. >> please turn on the mic, madam clerk. >> thank you. >> members of the committee, chair cohen, thank you for hearing the organization of our budget today for the budget year and the out year. we're here to provide you a snapshot of the department's current budget in addition to requesting your guidance on the preliminary direction we're heading in as we develop the proposed budget for fiscal years
2019-2020 and 20-21. the board's rules set up a process that has us returning in january with the draft budget based upon your direction today. additionally, i will have met with each member of the board to learn of any new suggested initiatives for the department's budget. we will return a final time in february for your approval before we submit the budget to the mayor and the controller. i'm here today with the department's administrative deputy who maintains this information for us and has organized it for our conversation today. i have other leadership of the clerk's office in the audience. we have been very busy this past year signing multiple contracts for significant projects that we will share a high level overview with you for the permission to obtain what we're going to call the baseline. and slides two and three plan
for an alternative space for the board of supervisors meeting in the event of a significant incident. and we are not able to have a board meeting in city hall. i will talk about that in a second. we have executed a five-year contract with granicus for legistar and insight. that is the administrative and public-facing legislative file retrieval system. the innovation in this new contract will allow us to modernize citywide drafting, submission, and eligibility of all legislation submitted into the legislative process. we will be able to utilize mobile technologies as well as something i am really jazzed about which is a whole new social media innovation allowing us to receive e-comment associated with each file. the first phase will be completed in early 2019, and phase two in the summer of 2019. we've also been quietly working away to tie our existing 2,000 boxes of records into our new
legislative management system and digitizing our archives. this project has three phases. phase one has already been complete. it is the priorization of the preservation of the historic and significant enacted ordinances that make up the municipal codes and the administrative codes. we've done the indexing and the digitizing of the archives thus far. going bab to 1906. and phase two addresses the digitizing of supporting documents contained in the actual files which will allow for access to portals from someone's living room. [please stand by]